Event Insurance FAQ

​Do I have to have event insurance?

We require event insurance if you have over 50 guests and/or are serving alcohol in any form, regardless of your guest count.


Where can I get event insurance?

You can purchase this through any insurance provider of your choosing. We suggest checking with your homeowner’s insurance policy or online vendors. We have no preference toward vendors.

  • For weddings, most often we see policies purchased via Idemn, or  WedSafe.

  • For events, most often we see policies purchased via The Event Helper

How much does it cost?

Most policies range between $150-$200.


What should the policy include?

We need to see the four following things on your policy

  1. Coverage for $1,000,000 for “Each Occurrence and Damage to Rented Premises”

  2. The City of Brentwood listed as an additional insured (you can use the physical address for the Cool Springs House: 1490 Volunteer Parkway, Brentwood, TN 37027)

  3. The date of your event. NOTE: If you have booked a bundle, be sure to include ALL dates rented.

  4. Host Liquor Liability coverage (if serving alcohol in any form)

What should I do once I have the policy?

Email the PDF document to csh@brentwoodtn.gov so we can add it to your file.


Is this the same as my vendor’s certificate of insurance?

No. Your vendors should each have their own certificates of insurance. We will need to have that certificate on file for your tent and/or rentals vendors. You can email it to us or ask them to email it directly to us on your behalf. Just be sure they mention your event date so we can add it to your file.

For some tent/rental companies, we may already have their COI on file. If you are using a vendor we have on file already, or are not having a tent or rental company come on site, just let us know so we can check it off your file.


Do I need a certificate of insurance from all of my vendors?

No. We only need it for your tent and/or rental vendors. We already have COIs on file for Music City Tents and Events, Liberty Party Rental, Southern Events, Art Pancake, Grand Central, Premier Event Rentals, Reed’s, and Murfreesboro Tent and Table. Should you choose to use any of those vendors for your tent and/or rentals, just be sure to list them in the Vendor Questionnaire we send to you so we don’t ask for a COI.


Anything else you need from my vendors?

Yes- if you are serving alcohol, it must be served by an ABC licensed bartender, and we will require that license to be on file prior to your event. 

Also, we ask that you kindly remind all vendors that there is no driving or parking on the grass at any time, including during load in/out.

Questions?